PTA Forms

Expense Reimbursement Voucher

As a 501(c)(3) organization, we can not reimburse for sales tax. Before making any PTA-related purchases, please contact the Wiesbrook PTA Treasurer for a copy of our current Tax Exempt Letter.

To be reimbursed for PTA-related expenses:

  1. Access Expense Voucher

  2. Print out and complete it entirely

  3. You, and/or the committee chair, must sign the voucher and provide all original receipts within 30 days of the event.
    **No receipt(s), no reimbursement**

  4. Submit paper voucher, with attached receipts, to the Treasurer

    1. Parents/Volunteers – Place in the Treasurer’s folder on-site at the Main Office OR drop off at the Treasurer's home address.

    2. Teachers/Staff—Place in the Treasurer’s folder on-site at the Main Office.

Deposit Slip Form

For cash or check collections, provide the Treasurer a completed deposit slip with two signatures confirming money was counted by two individuals.

Deposit Voucher Form

Petty Cash Request

For on-site cash requirements, the committee chairperson must submit the completed Petty Cash form to the Treasurer at least three days prior to the event.
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Petty Cash Request

Facility Usage Form

Complete this form for any event occurring outside the regular school day or for meetings/events that occur during the school day in a place other than a classroom. Chairpersons should fill this out and email the PTA President before sending it to the front office.
Facility Usage Form

PTA Committee Report

A committee report should be completed upon the conclusion of a PTA event. This form gives the next chairperson a more in-depth picture of the position and the PTA Board information for budget planning purposes.
Committee Report